Effective Date: July 15, 2025

Introduction
The UDF Health Commission (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring the responsible handling of any personal information you share with us through our website www.udfhc. This Privacy Policy outlines how we collect, use, protect, and disclose the data you voluntarily provide through our submission platform.

By submitting any form or accessing this Website, you consent to the terms of this Privacy Policy.

Information We Collect
We collect the following categories of personal information through our public health consultation forms:

• Full Name
• Phone Number
• Email Address (optional)
• District and Residential Location
• Occupation / Area of Work
• Age and Gender
• Type of submission (complaint/suggestion/opinion)
• Descriptions of health-related issues or personal experiences
• Recommendations or ideas for solutions
• Uploaded files (e.g., images, documents; max size 10MB; formats: jpg, png, pdf, docx)
• Responses to public health rights and equity questions

Purpose of Data Collection
Your information will be used solely for the following purposes:

• To understand and analyze major health-related issues in Kerala
• To inform the creation of health policy recommendations under Health Mission 2050
• To include aggregated data and anonymized insights in the UDF Health Commission’s final report
• To enhance public participation in health planning and governance

We do not use your personal information for marketing or commercial purposes.

Legal Basis for Processing
We collect and process your information based on:

• Your explicit consent at the time of form submission
• Our public interest mission to engage with citizens and improve health systems
• Compliance with legal obligations related to data use and governance

Data Sharing and Disclosure
We will never share your personal information with third-party organizations for marketing, profit, or political purposes.
Your data may be accessible only to:

• Verified members of the UDF Health Commission team
• Professionals directly involved in compiling the Commission’s report, who are bound by confidentiality
• Legal authorities only if required by applicable law

Data Security
We prioritize the protection of your data. Measures in place include:

• SSL encryption of the website
• Secure access controls and limited team-level permissions
• Regular audits and backups to prevent unauthorized access

Despite best efforts, no method of data transmission or storage is 100% secure. We will promptly notify you in case of any data breach.

Data Retention
Your data will be securely retained only until the final report of the Commission is completed and submitted. After that, all personally identifiable information will be permanently deleted unless legally required to retain it longer.
Anonymized data may be retained for research or academic purposes.

Rights of Participants
As a participant, you have the right to:

• Request access to the data you have submitted
• Request correction or deletion of your personal information
• Withdraw consent at any time by contacting us

To exercise these rights, please email: contact@udfhc.com

Children’s Privacy
This platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from minors. If we learn that a child has submitted personal data, we will delete it immediately.

Links to External Resources
Our website may contain links to other resources for educational or informational purposes. We are not responsible for the privacy practices or content of those external sites.

Changes to This Policy
We reserve the right to update this Privacy Policy as needed. Changes will be posted on this page with an updated revision date. You are encouraged to review this Policy periodically.

Contact Us
If you have questions, concerns, or requests regarding this Policy or your data, please contact:
UDF Health Commission
contact@udfhc.com
www.udfhc.com